This section covers finalizing and scheduling polls, enabling poll creators to lock in results, select the optimal time based on participant votes, generate calendar events, and add them directly to Google or Outlook calendars. It’s designed for poll owners who have gathered responses via Creating and Sharing Polls and Participating and Voting. Once finalized, polls transition from open voting to booked events, streamlining the path from coordination to confirmation. For team-based scheduling in shared workspaces, see Spaces and Team Collaboration. Related workflows include reviewing results in 4.1. Viewing Results.

Overview

Finalizing a poll marks it as complete, preventing further votes and highlighting the winning time slot. From there, you can create a calendar event for the selected time and export it or add it directly to your Google or Outlook calendar. This feature ensures seamless transition from polling to real-world scheduling, with automatic time zone handling based on your poll’s settings.

Accessing Finalization and Scheduling

Navigate to your poll’s main page from the dashboard or invite link. Once participants have voted, look for the Finalize Poll button near the top-right of the results view, below the poll title and description.

[!NOTE]
You must be the poll creator to finalize or schedule. Guests or participants see read-only results after finalization.

Finalizing the Poll

1. Review the results grid showing vote tallies for each time slot.
2. Click Finalize Poll to lock the poll—further votes are disabled, and a “Finalized” badge appears on the poll.
3. Optionally, select a Winning Slot from the dropdown or by clicking a time slot (the one with the most “Yes” votes is pre-highlighted).
4. Click Confirm Finalization in the dialog to proceed.

Finalized polls display a prominent Winning Time banner with the selected date, start/end times, and participant count.

Creating and Adding Calendar Events

After finalization, the Schedule Event section appears below the results.

1. Verify the Event Time shows the winning slot (editable if needed).
2. Fill in optional details like Location or Additional Notes.
3. Choose your integration:
   • Click Download ICS to get a .ics file for any calendar app.
   • Click Add to Google Calendar (redirects to Google with pre-filled event).
   • Click Add to Outlook (opens Outlook web/app with event ready to save).
4. Confirm and save—the event is created with the poll title as the event name, description including poll link, and all participants auto-added as attendees where supported.

[!WARNING]
Adding to calendars sends email invites to participants only if their emails were collected during voting. Finalizing is irreversible—use Unfinalize Poll (available for 24 hours post-finalization) if needed.

graph TB
  subgraph "Review Phase"
    A["Open Poll Results"] --> B["Click **Finalize Poll**"]
  end
  subgraph "Selection Phase"
    B --> C["Choose **Winning Slot**<br/>(or accept default)"]
    C --> D["Click **Confirm Finalization**"]
  end
  subgraph "Scheduling Phase"
    D --> E["Fill **Event Time**, **Location**"]
    E --> F{"Select Integration"}
    F -->|"**Download ICS**"| G["Save .ics file"]
    F -->|"**Add to Google**"| H["Confirm in Google"]
    F -->|"**Add to Outlook**"| I["Save in Outlook"]
  end

Configuration Options

Customize scheduling behavior via these poll-level settings, accessible before or after finalization from the Poll Settings gear icon.

Troubleshooting

Common issues and resolutions:

Summary

• Finalize polls to lock results and select the winning time slot after collecting votes.
• Generate ICS files or add events directly to Google Calendar or Outlook with pre-filled details.
• Configure time zones, attendees, and links via Poll Settings for tailored exports.
• For viewing live results before finalizing, see 4.1. Viewing Results; for team polls, explore Spaces and Team Collaboration. To create new polls, return to Creating and Sharing Polls.